It can be upsetting and confusing to be told you may have done something wrong at work, especially when it involves professional standards rather than clear legal rules. Many people are unsure where the law ends and workplace or regulatory rules begin. Understanding this distinction can help you feel clearer about your position and what to do next.
This guidance explains, in plain English, whether showing a letter you wrote to your manager to a colleague is unlawful, and how professional codes such as the NMC Code fit into the picture.
Understanding the issue or context
In some workplaces, concerns about a colleague’s performance are raised in writing with a manager. Problems can arise if that written communication is later shared with the colleague concerned.
You may be left wondering whether showing your own letter breaks the law, breaches confidentiality, or violates professional rules. The situation can feel particularly stressful if your manager suggests you have breached a professional code, even though no formal grievance has been raised.
The legal rules or framework
Under UK law, there is no general rule that makes it illegal to show someone a letter that you personally wrote. As the author, you usually have the right to share your own words.
However, legal issues can arise if the content of the letter includes confidential information about others, personal data, or information your employer expected to remain private. In those cases, data protection or confidentiality principles may apply.
Separately from the law, many professions are governed by regulatory codes of conduct. For nurses and midwives, the NMC Code sets professional standards around respect, professionalism, and communication. A breach of a professional code is not the same as breaking the law, but it can still have workplace or regulatory consequences.
Practical steps to take
First, clarify what rule you are said to have breached. Ask your manager to explain which part of the NMC Code they believe applies and why.
Second, consider the content of the letter. Reflect on whether it contained confidential information, personal data, or comments that could reasonably be seen as inappropriate or unprofessional.
Third, check your workplace policies. Many employers have internal rules about raising concerns, confidentiality, and professional behaviour that go beyond legal requirements.
Finally, keep a record of what has been said. If concerns escalate later, having clear notes can help you understand the timeline and your position.
Common pitfalls to avoid
A common misunderstanding is assuming that professional rules and the law are the same. They are not. You can act lawfully but still face criticism under workplace or regulatory standards.
Another pitfall is sharing written complaints without understanding how they may affect working relationships. Even if lawful, this can sometimes create further difficulties at work.
It is also important not to ignore concerns raised by a manager, even if no formal grievance has been made. Early clarity can often prevent issues from escalating.
Frequently Asked Questions
Is it illegal to show a colleague a letter I wrote about them?
Generally, no. Showing your own letter is not usually illegal unless it breaches confidentiality or data protection rules.
Can I be disciplined even if I did not break the law?
Yes. Employers and regulators can take action based on professional or workplace standards, even where no law has been broken.
Does the NMC Code have the force of law?
No. The NMC Code is a professional standard, not a law, but breaches can still have serious professional consequences.
Does it matter that no grievance was raised against me?
The absence of a grievance does not prevent a manager from raising concerns informally or under professional standards.
Should I apologise if my actions were seen as unprofessional?
In some cases, acknowledging concerns and showing insight can help, but it depends on the circumstances.
When should I seek legal advice?
If there is a risk of formal disciplinary or regulatory action, fixed-fee advice from a solicitor can help clarify your position.
Conclusion
If you’d like to understand your rights and options in plain English, visit LegalGuidance.org — a free resource powered by Martin Taggart Legal Consulting.
For professional, fixed-fee advice from a UK solicitor, visit MartinTaggart.com.
This information is general guidance only and not legal advice. For personalised support, please contact Martin Taggart Legal Consulting.